Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about individuals who use our websites.
We, The Kemnal Academies Trust (TKAT), are the ‘data controller’ for the purposes of data protection law.
Our data protection officer is Simon Gyan (see ‘Contact us’ below).
The personal data we hold
We process data relating to those who visit our websites. Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:
Why we use this data
The purpose of processing this data is to help us run the school, including to:
Our lawful basis for using this data
We only collect and use personal information about you when the law allows us to. Most commonly, we use it where we need to:
Less commonly, we may also use personal information where:
Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you go about withdrawing consent if you wish to do so.
Some of the reasons listed above for collecting and using personal information about you overlap, and there may be several grounds which justify the school’s use of your data.
Collecting this information
While the majority of information we collect from you is mandatory, there is some information that you can choose whether or not to provide to us.
Whenever we seek to collect information from you, we make it clear whether you must provide this information (and if so, what the possible consequences are of not complying), or whether you have a choice.
How we store this data
Data is stored securely with our web hosting provider and with 3rd party service providers that our web hosting provider uses to provide this website.
Information provided via our contact forms may be held securely at TKAT until such time as it is no longer required.
A copy of TKAT’s data retention policy can be requested from email@example.com.
We do not share information about you with any third party without your consent unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law), or where it is required to process an enquiry that you have sent us, we may share personal information about you with:
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
How to access personal information we hold about you
Individuals have a right to make a ‘subject access request’ to gain access to personal information that TKAT holds about them.
If you make a subject access request, and if we do hold information about you, we will:
You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request, please contact firstname.lastname@example.org.
Your other rights regarding your data
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
To exercise any of these rights, please contact email@example.com.
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our data protection officer at firstname.lastname@example.org.
Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer at email@example.com.
For more information on how we process data, please visit our GDPR page at www.tkat.org/gdpr